Roles & Responsibilities

The APWA-MN Chapter is governed by an Executive Committee comprised of five officers and eight directors. Learn more about the roles and responsibilities of the officers and directors below.

President: One-year term; commitment to serve subsequent one-year term as Past President.

General Duties & Expectations:

• Chair and host all meetings (6-7 per year) of the Executive Committee. Work with Chapter Assistant to prepare and distribute agendas for all Executive Committee meetings to committee members. Schedule special meetings or coordinate conference calls/email polling for issues that require official chapter action/response prior to next scheduled Executive Committee meeting.
• Coordinate and set agenda for the monthly officer’s conference call.
• Review bylaws to ensure the chapter is operating in accordance with them.
• Write news articles as needed.
• Provide welcoming/opening comments at official chapter functions (i.e., spring and fall conferences, chapter dinner, golf membership banquet, etc.).
• Monitor each committee’s activities through periodic contact with the committee chairs. Assign tasks to appropriate committees when necessary.
• In coordination with the Chapter Delegate, be the chapter’s spokesperson and representative to/from APWA. Respond to communications from APWA as may be required. Present/forward communiqués from APWA and/or other organizations to Executive Committee and/or committee chairs as appropriate in a timely and efficient manner. Share responsibility with the other Officers, Directors, and chapter assistant in coordinating all chapter business with APWA.
• Coordinate with the Awards Committee and pass along all notifications from APWA of any national awards or selections made to national committees for inclusion in the fall conference recognition ceremony. Write personal letters of congratulations to all recipients.
• Help promote public works through various venues (i.e., Public Works Week, Spring and Fall Expos, communication/coordination with other professional organizations, etc.).

Vice President: One-year term; commitment to serve subsequent one-year terms as president, and Past President.

General Duties & Expectations:

• Attend all Executive Committee meetings (6-7 per year) and new Executive Committee Member Orientation meeting.
• Attend Spring and Fall Conference Planning Committee meetings, serving as co-chair and preside over the respective conferences.
• Attend APWA Leadership Conference in Kansas City held every other year, as scheduled by the Executive Committee.
• Prepare news articles as needed.
• Share responsibility with the other Officers, Directors, and chapter assistant in coordinating all chapter business with APWA.
• Preside at meetings of the chapter and the Executive Committee in the absence of the President.
• Solicit for Young Member to Congress Stipend applicants.

Secretary/Treasurer: One-year term; commitment to serve subsequent one-year terms, if elected as Vice-President, President, and Past President.

General Duties & Expectations:

• Coordinate chapter’s accounting functions with APWA–National, including submitting check requests and deposits, and financial reports; assist in preparing annual budget with President, Vice-President, Past President and Chapter Delegate.
• Attend all Executive Committee meetings (6 -7 per year) and new Executive Committee Member Orientation meeting.
• Participate in monthly Officers’ conference call.
• Work with chapter assistant to coordinate recording of all meeting minutes, the distribution of a review draft prior to Executive Committee meetings and ensure copies are posted on the chapter’s website.
• Provide a financial report at all Executive Committee and General Membership/ Business meetings.
• Attend Spring and Fall Conferences to present financial report at General Business meetings.
• Attend APWA Leadership meeting in Kansas City, if directed by executive committee.
• Prepare periodic news articles.
• Attend Spring and Fall Conference Planning Committee meetings.
• Share responsibility with the other Officers, Directors, and chapter assistant in coordinating all chapter business with APWA.
• Ensure APWA is aware of upcoming chapter events for insurance coordination.

Past President: One-year term/commitment to serve on Past President’s Committee.

General Duties & Expectations:

• Attend all Executive Committee meetings (6-7 per year) and new Executive Committee Member Orientation.
• Participate in Officers’ monthly conference call. 
• Serve as a committee liaison as needed.
• Serve as alternate to the chapter Delegate. Review agendas and minutes of House of Delegates meetings and other communications. Communicate with chapter Delegate on chapter’s representation to APWA.
• Preside over the chapter and at meetings of the Executive Committee in the absence or incapacitation of the President and Vice President.
• Chair Nominating/Tellers Committee and coordinate/monitor all elections procedures.
• Coordinate and host Past Presidents breakfast at fall conference.
• Share responsibility with the other Officers, Directors, and chapter assistant in coordinating all chapter business with APWA.
• Prepare the chapter’s annual report from the previous year and post on chapter website.
• Attend spring and fall conferences.

Delegate to APWA Council of Chapters: serve at least one full 3-year term. [Selection Criteria]

• Attend all Executive Committee meetings (~6-7/year) including the new Executive Committee Member Orientation meeting. Prepare and present Delegate’s Report regarding APWA action and activities for Executive Committee meetings.
• Participate in the Officers’ monthly conference call.
• Attend two meetings of the Council of Chapters (COC) each year, a spring, regional meeting and one full COC meeting at Congress. Act as the Chapter’s representative in matters of local, regional, and national concern at the meetings and prepare a one-page Chapter Delegate report prior to the COC meetings. 
• Maintain an active interest in APWA’s local, regional, and national affairs.
• Must have previously served on the Executive Committee.
• Identify and provide the names of prospective members with leadership potential to serve at the regional and national levels as officers, committee members, and other positions as determined by the Chapter and AWPA.
• Advocate on behalf of APWA by supporting its policies, positions, and programs at the chapter, regional, and national levels.
• Prepare information and articles for the Chapter website as requested/required necessary to communicate to members APWA issues.
• Support the mission of the Council of Chapters by serving as a Liaison, information source and point of contact between:
  • The Chapter and the APWA.
  • The Chapter and its Region VI Director.
  • The Chapter and APWA Technical committees.
  • The Chapter and other APWA chapters.

Alternate Delegate to APWA Council of Chapters: serve at least one full 3-year term. [Selection Criteria]

Each Director is elected for a two-year term in the designated year (odd or even) to represent not only the chapter as a whole, but their representative member groups providing diverse representation. Currently, eight directors represent the following groups: