Job Details

• Performing complex clerical and administration support duties including but not limited to accounts payable and various data entry tasks.
• Providing customer service and interact with vendors and various staff members.
• Answering phones for general inquires, including responding to customer or co-worker requests via phone and email.
• Processing invoices, billings, and cash receipts.
• Handling cash & credit cards from customers.
• Prioritizing assigned duties and complete task timelines with many interruptions.

Information Specific to the Public Works Position: This position typically works from 6:45 a.m. to 3:15 p.m. Monday through Friday in the office. The work location is at the Asphalt Plant, 456 Burgess St, St Paul, MN 55117. No hybrid scheduling is available because employees are present to interact with customers.

High school diploma or General Education Development certificate (GED) and four years of clerical/administrative experience, two years which must have been as an Office Assistant II, or equivalent.

Two years of post-high school education can be substituted for two years of clerical/administrative experience if the curriculum included course work related to the work performed by the Office or Executive Assistant classes.

1. Submit a City of Saint Paul online application by the closing date.
2. Upload or submit the following document via the online application system. (Zip files and web links will not be accepted. Each uploaded attachment is limited to 10MB.) 
   • A resume (optional) - please ensure that your vacancy related experience is documented.

Assessment: Qualifications Rating and Computerized Assessment

Qualifications Rating:
The Qualifications Rating is an assessment of your completed application and answers to the Supplemental Questionnaire. Be as specific and detailed as possible in completing your application and questionnaire. You must submit your completed application and supplemental questionnaire by the application deadline.

Computerized Assessment: An electronic assessment designed to evaluate your ability to perform the duties of the position. These components include Microsoft Outlook, Excel, and Word simulations.

Please Note: Qualified candidates will receive the assessment the week of September 7, 2026, through the email address included in your application.

If you have a physical or mental impairment that substantially limits a major life activity, you may be eligible for accommodation in the assessment process. Please contact Diane Turnbull at 651-266-6506 to request a testing accommodation.

Calculation of the Final Score = (Qualifications Rating * .40) + (Computerized Assessment * .60) = 100%

GENERAL INFORMATION:

Open Job Posting: This posting is open to anyone who meets the position requirements. 

Eligible Lists Created from Open Job Posting: You must receive a score of 75% or higher to pass the assessment and be considered for the position. Non-promotion eligible lists typically are pass/fail and promotion eligible lists are typically ranked. If the open eligible list created contains a veteran, one open list will exist. When there are no veterans remaining on the eligible list (i.e. hired, withdrawn) from an open list that also contains promotional candidates, two lists will be created: one open list and one promotion list. If two lists exist, the promotion list must be exhausted before the open list is considered. 

Final Selection Process: Those who pass will be placed on an eligible list for approximately six months and all will be notified of their status. A Hiring Manager will consider those applicants eligible for hire. You will be notified if you are invited to participate in the final selection process which may include an interview, job simulation, work sample submission, or other evaluation method.